Sport & Recreation Branch Funding Model II – Assessment Form

2016-2017

Provincial Organization : Fitness New Brunswick Inc.
Contact Person : Marilynn Georgas	Phone : 5064531094
Email : executivedirector@fitnessnb.ca

This form must be completed and submitted electronically.

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Please submit by email to:

Kim.Fila@gnb.ca

Deadline for applications is April 15, 2016

The application is incomplete without attached financial statements

Notes

Late or Incomplete

Late or incomplete submissions will delay the assessment process and hence delay when organizations receive their funding.

Financial Reporting

Full financial reporting is required. Disclosure of all accounts must be incorporated with submitted financial statements.

Financial Statements

Each organization must provide the Branch with its most recent 12-month financial statements (income statement and balance sheet). An organization’s submission will not be considered complete until these statements are received.

Refer to the chart below to determine which fiscal year to report on for this 2016-2017 application (Data reported for questions 9 through 14 must match same fiscal year).

Fiscal Year End	Fiscal Year required for –2015-2016 FMII submission	In accordance with policy 250; independent reviews or audits are required 6 months after year-end
December 31	December 31, 2015	June 30, 2016
March 31	March 31, 2016	September 30, 2016
Organizations having a different fiscal year end should contact their consultant to verify reporting requirements.
Organizations must comply with Policy 250 and provide the Branch with an audited or independently reviewed financial statement within 6 months of fiscal year end (see attached policy on financial reporting).

Verification Audit

The Sport & Recreation Branch reserves the right to do a verification audit on any funding model submission.

In adherence with Policy 250, Provincial Organization – Financial Reporting
Preparation and adoption of financial statements:
Please provide the name of the person/accountant/company that prepared (or will be preparing) the reviewed financial statements:
Shannon & Buffett, LLP Chartered Accountants
Please provide the date that the reviewed financial statements were accepted (or will be accepted)by the Board of Directors of General Membership:
October 17, 2015

Annual General Meeting
Please provide the date and location of the last Annual General Meeting:	Saint John, NB 10/17/2015
Please provide the date and location of the next Annual General Meeting:	Federicton, NB 10/22/2016

Information Management:
If someone from the public is seeking information from your organization whom should they contact?
Name: Nathalie Hebert-Paul	Phone:5064531094	Email:membershipservices@fitnessnb.ca

Checklist

Please forward the following information with your assessment form. This application is incomplete without them.

Organizational Strength

Please rate organization’s performance in the following areas:

Scoring guide:	= no / not really	= somewhat / partially	= yes / very good

Volunteers

The identification of the organization’s volunteer needs (Board of Directors, committees, etc.) and the effective recruitment and orientation of individuals.

Last year, the organization undertook a process to identify potential vacancies on the Board, and determined the skill sets required for the organization to function optimally.

Last year, a nominating committee was struck resulting in the targeted recruitment of new Board members who were provided with key information about the organization.

There is a clearly defined description for each position on the Board, including responsibilities and expectations, which were provided to new Board members.

Last year, new Board members were provided with an orientation describing the Board’s operations, meeting schedule, policies and financial statements etc.

Volunteer requirement processes for committees are well defined, and effective volunteer recruitment strategies are in place.

Volunteers within the organization are provided with formal feedback and recognized for their efforts.

Staff (if applicable)

The management of the organization’s full and/or part-time paid human resources

The organization undertakes an annual process to develop individual work plans for all employees, and carries out formal performance evaluations for each employee based on their predetermined work plan.

The organization plans for and provides annual professional development and training opportunity for staff.

The organization maintains a current human resource manual detailing policies regarding employee management and the relationship between managers, employees and/or the Board. The manual describe workplace practices, hiring and termination procedures, and other pertinent information.

Foundation Documents

The adoption and adherence to effective foundation documents.

The constitution and bylaws of the organization have been reviewed within the last 3 years and have been updated as required.

The organization has a written code of conduct policy, including abuse and harassment and discipline, which has been reviewed and updated within the last 2 years.

The organization has a written conflict of interest policy that has been reviewed and updated within the last 2 years.

Process

The provision of service to members and/or constituency in both official languages.

Key organizational documents, such as the constitution, bylaws and policies, etc. are translated into both official languages.

Information on programs, workshops, clinics etc is provided in both official languages.

Participants are encouraged to communicate in the official language of their choice at all meetings of the organization.

The website for the organization is available in both official languages.

The effectiveness of communication within your organization in a timely and efficient manner through website, email, IP services or other means.

The organization has a web-site that is properly maintained and updated frequently.

A calendar of important dates is included on the web-site and is distributed to the membership or constituency.

The constitution, bylaws, policies and regulations are made available on the web-site and electronically.

Key contact information and current Board member listing is available on the web-site and electronically.

Conducting effective and efficient meetings.

Agendas and support documents are distributed at least 1 to 3 days prior to all meetings (e.g. minutes, reports, etc.)

Chairperson follows the set agenda, ensures there is balanced discussion, and ensures that the Board follows accepted meeting management protocol (e.g. Robert’s Rules of Order, Bourinot’s Rules of Order etc.)

The Board moves complex items to committees for further analysis and future recommendations.

The required post-meeting follow-up takes place (e.g. minutes, actions, sidebars)

Effective decision making.

The Board structure ensures that the interests of the membership/constituency are represented (geographically, demographically, etc.)

Appropriate committees are established by the Board to assist in facilitating board decision making by analyzing an issue and providing recommendations to the Board.

Committees are empowered by the Board; and do carry out delegated tasks; and effectively report back to the Board.

Board decisions are recorded in the minutes and effectively communicated to the membership or constituency.

Action items are recorded in the minutes, are effectively implemented and there is follow-up at the next meeting.

Planning

The development and circulation of a strategic plan and operational plan that were developed with input from the membership/constituency, approved by the Board and that are regularly revisited and updated.

Strategic Plan

The organization has a written 3 to 5 year strategic plan that has been developed through a consultative process with input from the membership or constituency.

The organization has clear and concise, well communicated, vision and mission statements.

The organization has identified and prioritized long term strategic goals.

The strategic plan is reviewed regularly with updates distributed to the membership or available to the constituency.

Operational Plan

The Board has a written operational plan that identifies short-term priorities for the next 12 to 18 months.

The organization has identified a lead person, considered budget implications, and developed timelines for each of the planned activities.

The board and/or lead staff reviews, evaluates and updates the operational plan on a regular basis (i.e. a standing agenda items for board meetings.).

Financial Strength

Using your most recent, 12 month financial statements

Organization’s total revenue (include all accounts)	$ 120542

Organization`s self-generated revenue (For the purpose of this assessment self-generated revenue is the organization’s total income minus all amounts derived from the provincial government.)	$ 66835

Percentage of total revenue that was self-generated (self-generated revenue divided by total revenue multiplied by 100).	45 %

Leadership Development To be completed by organizations that provided some form of training, certification or education for their membership/constituency during the past fiscal year that led to the provision of a skilled workforce intended to serve the physical activity, recreation or sport systems in New Brunswick (paid or voluntary). a) Name of course/training/etc. (NCCP; NLS; HIGH FIVE; etc. – Include specific level of course if applicable) Location of course Date of course # Participants # of New Brunswick residents completing course Resistance Training Leader Moncton, NB May 29-31, 2015 8 Male 3 Female 5 Personal Fitness Trainer Frederciton, NB June 5-7 & 12-14, 2015 9 Male 4 Female 5 Exercise Theory Fredericton, NB Sept. 25-17, 2015 4 Male 1 Female 3 Resistance Trainng Leader Frederciton, NB November 13-15, 2015 4 Male 1 Female 3 Indoor Cycling Fitness Leader Saint John, NB November 28-29, 2015 5 Male 0 Female 5 Exercise Theory Fredericton, NB January 29-31, 2016 6 Male 2 Female 4 Exercise Theory Charlottetown, PE February 26-28, 2016 11 Male 1 Female 10 Resistance Traning Leader Charlottetown, PE March 11-13, 2016 5 Male 1 Female 4 Portable Equipment Fitness Leader Fredericton, NB March 18-20, 201 5 Male 1 Female 4 Male Female Male Female Male Female Male Female Male Female b) Does the organization maintain databases that track individuals who retain certification in recognized courses? Services, Programs and Events To be completed by organizations that provided services, programs and/or events directly to its membership and/or constituency during the past fiscal year. Name of service, program or event (i.e. NBSHF’s Ambassadors Program; Jeux de l’Acadie 2013; NB Amateur Sport Fund; 2013 RNB Fall Conference; NLS Canadian Life Saving Program; etc.) Rationale for providing service, program and/or event # of members or constituents that utilized service or participated in the program or event (indicate if #s refer to individuals or organizations) FNB Annual Fitness & Personal Training Summit This annual event provides our members the opportunity to network with each other, gain practical skill and evidenced based knowledge to help them remain current with the exercise professional industry and standards. The members also receive educational credits that allow them to maintain their certification(s) 70 FNB AGM The FNB AGM is held each year on the second day of the summit. Offering it at this time insures a quarum and also helps members to give face to face feedback to the FNB Board and staff. 55 Summit Tradeshow This event offers exercise, health, wellness and fitness organizations/businesses to showcase their products and services to our members. 8 booths FNB Continuing Education Credit Articles Evidence based articles and information directly relative to exericise, fitness, health and wellness are researched. Questions are prepared for the members to answer and submit to the office for education credits. This information is included in the E-News and also appears on the member login section of the Website. This service is especially useful for members who are unable to attend the summit or other education opportunities in person because they live in remote areas. 500 FNB Website The FNB Website includes specialty courses/workshops/events offered by our members and our NFP partner organizations. These are additional opportunities for our members to gain other skills, knowledge and education credits. . General Public and Members. FNB Facebook The FNB facebook page is maintained by the Marketing committee chair and is a volunteer position. The page contains updates on continuing education opportunites and community events from FNB, members and our NFP partner organizations that promote exercise, health and wellness in NB and Atlantic Canada.. General Public and Members Note: Responses that identify members or constituents as organizations (column 3), must also include their names. Advocacy and System Leadership To be completed by organizations that led or contributed towards initiatives during the past fiscal year aimed at a) increasing public awareness of the benefits of participation in sport or recreation; b) influencing public-policy towards increasing support for the sport and recreation system, and/or c) forming partnerships to address common system issues or to identify common system needs. Specific initiative this past year Targeted change Progress towards change (evaluated to date) Opening our sessions to the general public at the FNB Annual Fitness and Personal Fitness Summit This was initiated to increase the number of participants and thus revenue at our Summit as well as to increase public awareness of fitness, health and wellness. This past year a few general public expressed interest in attending our summit; however; they did not follow through. We will increase the advertising campaign to include more local businesses for more public exposure. Inclusion of more community health and wellness booths.at the FNB Summit Trade Show Including more health and wellness businesses may increase the number of businesses that participante in the FNB Membership discount program which adds value to our members. This past year we had two independent businesses which offered excellent information to our participants and was also a very effective tool for networking. We will be looking to include more of these associations in our trade show this coming year. Maintaining the FNB CSEP Affiliation partnership Agreement In the upcoming third year of this partnership FNB will offer additional educational opportunities targeted toward including the CSEP professionals across Atlantic Canada The hope is to increase participation numbers which adds value to the CSEP affiliation agreement. In the second year of this partnership FNB offered two education days to which the feedback was positive. FNB wil increased this to three in 2016-17. Continued participation as a partner and contributer in the planning of the HEPAC Parks and Trails day in New Brunswick In 2015 FNB was able to be part of the organization of the event and also contributed a nominal amount of funds towards the items given away at the Parks and Trails day events. FNB also partnered wth UNBRec to offer an event in Fredericton. The UNBRec event was successeful last year and FNB will partner again to offer another event. Contintued partnership with the NB Physical Activity Working Group Continue to increase our profile towards community recognition as an advocate for health active living in NB n this second year of being part of this initiative we continue to look forward to improving our exposure. NB Pays Older Adult Advisory Committee FNB was pleased to be included in the Recreation New Brunswick advisory committee for the NB Pays Older Adult Playbook initiative. This will increase our exposure with provincial partners FNB also offers Older Adult education and certification and this initiative will help to increase our advocacy in the community. This initative has just begun. The first committee meeting was productive and we are looking forward to being a substantial contributer in the coming year. Include FNB in more community tradeshows To indreas our public exposure FNB attended the Fredericton Marathon Trade show and will be included in the Tradeshow at the Physical Literacy Conference both in Fredericton. Attendence at the Marathon Tradeshow helped to expose FNB to not only more of the community but also allowed us to network with other like minded businesses in NB. We will attend again. No comment regarding Phuysical Literacy as the event is scheduled for May 2016. Inclusion as a booth and or an event for NB Plays Outside. Inclusion in this event is an additional initiative to increase our public exposure. The ultimate goal is to have FNB be recognized as an advocate for healthy active living and a resource to locate reputable certified exercise professionals in NB. No comment available regarding NB Plays Outside as the event is scheduled for June 2016. Priorities Identify the organization’s strategic priorities for the coming years and the measurable outcomes and/or impacts to be used to determine progress. Show that these priorities are linked to the organization’s strategic plan. Priority By when Measurable outcome/impact Cross reference to strategic plan 1 Fall 2016 FNB has revised it's Older Adult Certification to allow a greater cross education within all of our certification programs.We are also included on the NB Plays Older Adult Advisory committee, with this in mind we will be able to apply for funding that is relative to expanding our programming which will in turn lead to improving the health and independence of our aging population. Finance - Goal 2 a) Increase funding Revenues Marketing Goal 3: To develop new/emerging markets. 2. Develop partnership with older adult associations Marketing Goal 2: To develop new and foster existing partnershipss 2 Ongoing Advocacy - It is our goal for the general public to utilize the FNB Certified Leader public profile service on our Website which will allow the community to search for qualified exercise professionals in their area and to also see the facilities that offer services by these professionals. This will be measured by statistics from the website. .Marketing: Goal 1: To have a professional presence Finance: Goal 2 - To increase funding revenues by promoting our members which will help us to maintain and grow our membership. 3 Ongoing Continue to seek out sponsorship opportunities to help keep the costs down for our participants and to evenutally grow the annual summit and make it more financially viable. It is also with the hope that some of these new sponsorships will also lead into an increase in businesses participating in the membership discount program. Finance: Goal 2 a) Increase funding revenues Marketing; Goal 2: To develop new and foster existing partnerships Enhancing membership discount program. 4 Ongoing We are increasing the translated information from FNB. Once again this past year all of our Summit information was bilingual and the website static information is 100% translated.. Marketing: Goal 3: To develop new/emerging markets 1. Promote to NB’s francophone community Report the organization’s key achievements from the past year. Identify specific organizational outputs planned for the coming year. Deadline for applications is April 15, 2016 The application is incomplete without attached financial statements Please submit by email to: Kim.Fila@gnb.ca